Avatar Policies

All policies and procedures listed below are subject to change as the Avatar system is rolled out and billing is generated from the system. Please use these to assist in completing the various forms within Avatar. Questions or concerns, please contact Stephanie Robbins 775-684-4070.

Workflow Management

• (00) Avatar Help Desk - Training and Support
  • Revised: 09-18-15
• (2) PC Requirements needed for Avatar
  • Revised: 09-18-15
• (1) Navigation in Avatar
  • Revised: 09-18-15
• (62) Sticky Notes
  • Revised: 06-19-16
• (60) Quick User Definition - Password Resets
  • Revised: 06-13-16
• (52) Password Recovery Set Up
  • Revised: 02-01-16
• (3) Pre-Admit
  • Revised: 09-18-15
• (4) Pre-Admit Discharge
  • Revised: 09-18-15
• (5) Admission
  • Revised: 09-18-15
• (55) Change Program - Admission Date
  • Revised: 03-30-16
• (6) Admission Referral Information
  • Revised: 09-18-15
• (8) Leaves
  • Revised: 09-18-15
• (9) Leave Status Change
  • Revised: 09-18-15
• (10) Return From Leave
  • Revised: 09-18-15
• (11) Bed Assignments
  • Revised: 09-18-15
• (12) Financial Investigation
  • Revised: 09-18-15
• (13) Cross Episode Financial Eligibility
  • Revised: 10-21-15
• (14) Cross Episode Managed Care Authorizations
  • Revised: 09-18-15
• (15) Update Client Data
  • Revised: 09-18-15
• (16) Legal Status
  • Revised: 09-18-15
• (17) Diagnosis
  • Revised: 11-29-15
• (19) Discharge Alert Input
  • Revised: 09-18-15
• (20) Client Consents
  • Revised: 09-18-15
• (21) Patient Conditions
  • Revised: 09-18-15
• (22) Attending Practitioner
  • Revised: 09-18-15
• (23) Next of Kin
  • Revised: 09-18-15
• (24) Emergency Contact Information
  • Revised: 09-18-15
• (25) Previous HealthCare Services
  • Revised: 09-18-15
• (27) Client Allergies and Hypersensitivities
  • Revised: 09-18-15
• (56) Parent Guardian Information
  • Revised: 04-12-16
• (28) Problem List
  • Revised: 09-18-15
• (29) Vitals Entry
  • Revised: 09-18-15
• (30) Drug Test Results
  • Revised: 09-18-15
• (47) Screening
  • Revised: 10-21-15
• (31) ASAM & ASAM Review (Interim)
  • Revised: 01-15-16
• (32) ASI Input
  • Revised: 11-29-15
• (33) Mental Status Assessment
  • Revised: 09-18-15
• (34) Ambulatory Progress Note
  • Revised: 09-18-15
• (35) Progress Notes (Group and Individual)
  • Revised: 03-08-16
• (36) Append Progress Notes
  • Revised: 09-18-15
• (57) Void Progress Note
  • Revised: 05-10-16
• (58) Delete Service
  • Revised: 05-11-16
• (37) Treatment Plan & Treatment Plan Review (Interim)
  • Revised: 12-18-15
• (38) Discharge
  • Revised: 09-18-15
• (39) Treatment Discharge Summary
  • Revised: 09-18-15
• (45) Group Registration
  • Revised: 10-08-15
• (53) Edit Service Information
  • Revised: 03-15-16
• (54) Delete/Re-Assign To-Do Items
  • Revised: 03-15-16

Billing/Fiscal

• (40) Client Charge Input
  • Revised: 11-03-15
• (48) Spreadsheet Charge Input
  • Revised: 11-03-15
• (41) Generating Daily Bed Rates
  • Revised: 09-23-15
• (46) Generating the SAPTA RFR in Avatar
  • Revised: 03-28-16
• (49) Posting Payments - Individual Cash Posting
  • Revised: 11-17-15
• (42) Posting SAPTA Payments
  • Revised: 11-09-15
• (43) Client Ledger
  • Revised: 09-23-15
• (44) Batch, Print, Close, Claim
  • Revised: 06-19-16
• (50) Adding Guarantors into Avatar
  • Revised: 11-29-15
• (61) Generating the 837 File - Used for Electronic Billing
  • Revised: 06-19-16

Forms

Completed forms should be submitted to the Avatar HelpDesk: sapta.avatar@health.nv.gov.

• Form 1 - Avatar Report Requests
  • Revised: 03-21-16